When to Upgrade Your Office Photocopier
Deciding when to upgrade your office photocopier is more than a numbers game. At Office Copiers we’re here to help businesses identify the right time to replace ageing machines so you avoid disruption and unnecessary costs.
Signs That It’s Time For an Upgrade
Look out for these signs as a prompt to upgrade:
- Frequent service calls or long wait times for repair parts
- Escalating toner and maintenance costs that eat into budgets
- New software or mobile workflows that the old machine cannot support
If any of these apply to you, you should review options with a specialist. Contact a member of our team, who are here to help with all your copier needs, and we’ll help find the right copier for you.
Benefits of Timely Replacement
Upgrading has some clear advantages. Newer machines use less energy which reduces the running costs and helps your green targets. They produce sharper prints faster which not only saves staff time but improves professionalism. The security features included in modern devices protect sensitive documents and network access which helps you maintain compliance.
We often advise customers that an upgrade can reduce total cost of ownership over a three to five year period. That calculation looks at maintenance, contracts, lease fees, toner costs and staff time spent fixing faults. If repair costs in a single year are approaching 50% of a replacement or a lease payment that’s a good indicator that it’s time to act.
Take a look at our range of new copiersChoosing The Right Replacement
Choose a device that is able to match your current needs whilst also offering you room to grow. Consider volume capacity, print speed, finishing options and energy ratings. Also ask about security features such as: user authentication, hard drive encryption and secure erase. If you prefer to avoid capital outlay, explore flexible leases to spread costs and include support.
Upgrading at the right time keeps your office running smoothly, protects data and can save money in the long run. Want to know when your photocopier should be replaced? Get in contact with a member of our team and we can help you decide simply and quickly.
