skip to main content

Things to Know Before Buying a Refurbished Copier

For growing businesses keeping a close eye on their bottom line, buying office equipment is always a balance between cost and capability. High-quality office copiers and multi-function printers are essential for daily productivity but brand-new models can be too big of a capital outlay.

This is where refurbished copiers come in. A professionally restored machine can save your company up to 50% compared to a brand new copier, without having to compromise on modern features.

1. Refurbished vs. Used

It’s easy to confuse ‘used’ with ‘refurbished’ but they're entirely different:

Used copiers are typically sold ‘as is’ by their previous owners. They rarely come with warranties, haven’t been professionally inspected and could have hidden faults or extremely high page counts.

Refurbished copiers undergo a meticulous, multi-point restoration process by qualified technicians. Here at Office Copiers, we dismantle the machine, deep-clean all the internal components, replace worn parts, update the firmware and run extensive diagnostic testing to ensure the copier performs to its original factory standards.

Office Copiers

2. Check the Page Count

Just like a car’s mileage, a photocopier has a lifetime counter called a ‘page count’ or ‘meter reading’.

  • Always ask the supplier for the current page count of the machine you are thinking of buying
  • Compare this number to the manufacturer’s recommended monthly duty cycle and total engine life
  • A high-quality commercial copier is built to last for millions of pages, so a professionally refurbished machine with a relatively low page count still has many years of reliable service to offer

3. Verify the Warranty and Support Options

A reputable supplier will always stand behind their refurbished stock.

  • Avoid buying from sellers who offer ‘sold as seen’ terms
  • Look for a supplier that provides an extensive warranty
  • See if the copier can be placed on a Managed Print Service (MPS) or an ongoing maintenance agreement
Office Copiers

4. Make Sure it's Compatible for Your Business

Office technology moves quickly and you want to ensure that your refurbished model isn’t obsolete. Always check that your copier supports:

  • Network Integration & Security: It needs to connect easily to your office network and offer secure print release to protect sensitive data
  • Mobile Printing: It needs to be compatible with brand-specific mobile apps
  • Modern Scanning: Dual-scan document feeders and direct scan-to-email or scan-to-cloud options

Buying a refurbished copier is an excellent, eco-friendly way to secure high-end printing, scanning and copying capabilities at a fraction of the cost of a new machine. By choosing a refurbished copier from a trusted partner, you’ll benefit from reliable performance, extensive support and big savings.

If you’re ready to upgrade your office printing setup cost-effectively, get in touch with a member of our team.

Office Copiers